CABE Events Sponsorships Terms and Conditions

The term 'Chartered Association of Building Engineers', ‘CABE’, 'us', 'we' or ‘our’ refers to the owner of cbuilde.com (the ‘Website’) whose registered office is Lutyens House, Billing Brook Road, Weston Favell, Northampton, NN3 8NW. The term 'you' refers to the user or viewer of our Website.

The Sponsorship Terms and Conditions below must be carefully studied and followed by every Sponsor for any CABE digital or in-person event (referred to below as an ‘Event’) including, but not limited to, Annual Conference , Regional Conferences, webinars, round tables, training events and Built Environment Awards.

Where the sponsorship package purchased includes exhibition space, you are also agreeing to abide by the CABE Exhibitions terms and conditions. In the case of conflict or ambiguity between any of these terms and conditions and the CABE Exhibitions Terms and Conditions, these Sponsorship Terms and Conditions will prevail to the extent of such conflict or ambiguity.

Any queries should be addressed to “Chief Operating Officer, Jackie Macaulay, Chartered Association of Building Engineers, Lutyens House, Billing Brook Road, Northampton, NN3 8NW, United Kingdom”.

Applications for Sponsorship
Applications for sponsorship opportunities should be made using the official booking form, which will detail the sponsorship benefits (“the Promotional Benefits”) applicable to the Event in question.

Sponsorship availability for the Event should be checked with the Training and Learning Team prior to you returning the completed booking form, however, if the sponsorship package you have requested has already been taken, you will be notified and (where possible) offered an alternative sponsorship package. The Chartered Association of Building Engineers (‘CABE’) reserve the right to refuse any application or prohibit any sponsor without assigning any reason for such refusal or prohibition.

By applying for exhibition space, you are (where applicable) consenting for your details to be provided by CABE to our virtual conference platform provider, Hopin, so they can set up and enable your virtual access to the Event. By accessing an event virtually, you are agreeing to abide by Hopin’s terms and conditions. Further details concerning Hopin will be supplied upon request.

By applying for a speaker slot, you are (where applicable) warranting that the content of the speech to be given will:

• have been written, developed, and prepared with all due skill and care
• not consist of anything that is defamatory, illegal or indecent
• not contain any content which infringes any legislative rights of any third parties, including, but not limited to many Intellectual Property Rights; and 
• not contain any content which could bring CABE into disrepute.

We may also request to review the content of the speech prior to the event and upon doing so may request that the content be adapted to ensure that it complies with the above. We will endeavour to provide you with reasonable notice of such a request and will work with you to reach an agreeable resolution.

Applications for sponsorship will be acknowledged by way of email. Confirmation of your sponsorship will also be sent via email.

Price and Payment 
The price of the Promotional Benefits will be as quoted in the official booking form. Prices listed are exclusive of VAT at the prevailing rate unless otherwise stated.

Prices are liable to change, at any time, but changes will not affect any purchase of Promotional Benefits for which we have already sent you a booking confirmation, except in the case of an obvious error.

Unless otherwise agreed in writing by CABE, the Sponsor shall make payment for the Promotional Benefits within 30 days of receipt of invoice. Payment may be made via BACS transfer, cheque or over the telephone via debit/credit card.

For purchases made within 8 weeks of the date of the Event any monies due will need to be paid by credit/debit card or BACS transfer at the time of booking and the booking will be non-refundable as detailed in the cancellation terms below.

Event programme and venue
CABE will retain full control of all aspects of the Event including, but not limited to, the location, the date(s) it takes place scheduling, programme, choice of and number of exhibitors, the Event name and any changes to the same. CABE and the venue owner may exclude or remove from the Event any person, without giving justification, regardless of whether that person is an employee, agent, contractor, guest or invitee of the Sponsor.

CABE and the venue owner and their representatives further retain the right to enter the venue of the Event at any time to perform works, repairs and for other reasonable purposes.  No compensation will be payable to the Sponsor for damage, loss or inconvenience caused from this right.

Intellectual Property Rights 
Save for the Sponsor’s logo, brand and any materials they provide, all intellectual property rights in and to the Event and the Sponsorship Benefits will remain the exclusive property of CABE.

Further, each party grants to the other a non-exclusive, non-assignable, non-sublicensable, royalty free, worldwide license to publish, reproduce and display its content, its brand name and logo for the sole purpose of promoting the Event as contemplated under these terms and conditions. Each party warrants that it has secured all necessary, licences, permissions, clearances, consents, right, title, interest and intellectual property rights for this purpose.

Publicity 
CABE Events are promoted on our website, cbuilde.com, on regional flyers, social media and via e-newsletters. Delegate invitations are sent out via email. The Technical Press are also alerted to the scheduling of a number of our Events.

We may use photographs taken at Events in publicity and marketing materials, including use on our website as well as being shared on third-party platforms. Your sponsorship of an Event may mean that your brand and logo are featured in such photographs and you are deemed not to object to the taking of such photographs as detailed above. If you do not wish to be included in any photograph, please notify the photographer at the relevant Event prior to the photographs being taken.

Changes to the event
In some circumstances it may be necessary, as a result of matters outside of our reasonable control, to alter the timing and/or location of the event. We reserve the right to do this at any time.

Where the timing and/or location of an event is altered, you will be provided with notice and the choice of:

• attendance at the event as varied;
• credit towards a future event of your choice (up to the price paid with respect of the altered event); or
• a full refund of the monies paid for the exhibition space.

CABE will not be liable to you for accommodation, travel or any other costs or expenses incurred, if we are required to cancel or relocate the event as a result of matters outside of our reasonable control. 

Our cancellation and refund policy 
Cancellations must be received in writing to the Event Organiser by emailing events@cbuilde.com. The Sponsor acknowledges that upon cancelling it will be invoiced by CABE for a cancellation fee as detailed below, which must be settled within 30 days of receipt:

• More than 12 weeks before the date of the Event – 25% of the total cost is due
• Between 12 and 10 weeks before the date of the Event – 50% of the total cost is due
• Between 10 and 8 weeks before the date of the Event – 75% of the total cost is due
• Less than 8 weeks before the date of the Event – 100% of the total cost is due

In some circumstances it may be necessary for CABE to cancel an Event and we reserve the right to do so in such circumstances. Where such a cancellation occurs, you will be provided with notice in writing and the choice of:

• A credit towards a future Event of your choice (up to the price paid with respect of the Promotional Benefits)
• A full refund of the monies paid by the Sponsor for the Promotional Benefits.

We shall have no liability for any other losses or costs which you may incur due to such cancellation.

Events outside of our control
We will not be liable or responsible for any failure to preform, or delay in performance of, any of our obligations under these terms and conditions that is caused by events outside our reasonable control (“Force Majeure Event”). A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:

• Strikes, lockouts or other industrial action;
• Civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war;
• Fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster;
• Impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport;
• Impossibility of the use of public or private telecommunications networks; and
• The acts, decrees, legislation, regulations or restrictions of any government.

Our performance under this Contract will be deemed to be suspended for the period that the Force Majeure Event continues. We will use our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which our obligations under the Contract may be performed despite the Force Majeure Event.

Limitation of liability 
Nothing in these terms and conditions shall exclude or in any way limit either party’s liability for:

• fraud;
• death;
• personal injury;
• breach of any warranty given under this Contract;
• any physical damage to any property belonging to either party, or any third party (including the parties’ representatives, the venue, guests, performers or exhibitors), resulting from its negligence or deliberate misconduct;
• regulatory compliance; or
• any other liability that cannot be excluded or limited by law.

Further, neither CABE nor any of our Directors, agents, officers or employees will be liable for any indirect or consequential losses incurred or suffered by the Sponsor, whether or not those losses are foreseeable.

To the extent that the foregoing limitation of liability is prohibited or fails of its essential purpose, CABE’s sole obligation to the Sponsor for all losses arising out of or in connection to the Sponsorship Benefits  (whether such losses arise in contract, tort, negligence, breach of statutory duty or otherwise) shall not exceed the amount of any fees received by CABE from the Sponsor.

Variation of these Terms and Conditions 
We have the right to revise and amend these terms and conditions from time to time to reflect changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in our system's capabilities.

You will be subject to the policies and terms and conditions in force at the time that you purchase Sponsorship Benefits from us, unless any change to those policies or these terms and conditions is required to be made by law or governmental authority (in which case it will apply to bookings previously made by you) or both parties agree in writing for a modification to be made to this contract.

Privacy 
CABE takes the privacy and security of your personal information very seriously. Our Privacy Policy explains how we collect and use personal information in accordance with data protection laws. Our Privacy Policy can be found at cbuilde.com/Privacy_Statement.aspx.

The Sponsor acknowledges that by entering into this Contract it is warranting that it will comply with all applicable data processing legislation including, but not limited to, the General Data Protection Regulation (UK) and the Data Protection Act 2018, as updated from time to time.

A copy of our virtual conference platform provider’s practices and policy with respect of the collection, use and disclosure of user information collected through the use of their technology services can be obtained directly from Hopin. 

Law and Jurisdiction
This contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, representations, warranties, promises, assurances and understandings between them, whether written or oral, relating to its subject matter.

The invalidity or unenforceability of any term detailed in these Terms and Conditions shall not adversely affect the validity or enforceability of the remaining terms and rights.

Contracts for the purchase of Promotional Benefits shall be governed by the law of England and Wales and any dispute arising from, or related to, such contracts shall be subject to the non-exclusive jurisdiction of the courts of England and Wales.
 

Page last updated 31 January 2025 v2