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Terms and Conditions - Exhibitions

Terms and Conditions

The Exhibition Terms and Conditions below must be carefully studied and followed by every Exhibitor for any CABE Conference and Exhibition including, but not exclusive to, Annual Conference or Regional Conferences.Any queries should be addressed to "Chief Operating Officer, Jackie Macaulay, Chartered Association of Building Engineers, Lutyens House, Billing Brook Road, Northampton, NN3 8NW, United Kingdom".


Applications for Space

Application for exhibition space should be made on the official booking form. You will need to state which exhibition stand number you would like on your booking form, if applicable. Exhibition stand availability should be checked with the Training and Events Team prior to you returning the completed booking form, however, if the stand you have requested has already been taken, you will be notified and offered an alternative. The Chartered Association of Building Engineers reserve the right to refuse any application or prohibit any exhibitor without assigning any reason for such refusal or prohibition.

Applications for stand space will be acknowledged by way of email. Confirmation of your exhibition space booking will also be sent via email.



Morning coffee, afternoon tea and lunch (as applicable), as and when served to conference delegates during the Exhibition open periods, will be made available for up to two representatives for each Exhibition space free of charge. Please let the Organising Team know of any Dietary Requirements at time of booking.


Exhibition Guide

An Exhibition Guide is produced in which each exhibitor/sponsor is entitled to a free editorial entry of up to 200 words describing their organisation. The Organising Team reserve the right to edit each entry. Copies are provided to each Conference delegate on arrival at the Event. Exhibitors are encouraged to send in their copy for the Exhibition Guide entry with their completed booking form but, failing that, not later ONE MONTH prior to the commencement of the Exhibition. Failure to submit the required information in the specified time frame may lead to exclusion from the Exhibition Guide.


Delegate Registration

Should Exhibitors/Sponsors wish to appoint official delegates to the Conference, in addition to participating in the Exhibition, delegates must be registered on completion and return of the Delegate Registration Form.



Exhibits which, on inspection, do not reasonably satisfy the Organisers shall be modified by the Exhibitor in such a manner and within such time as the Organisers may require. In default, the Organisers may remove such exhibit at the expense of the Exhibitor, who shall forfeit all sums paid in the form of hire charges.


Health and Safety

Exhibitors should familiarise themselves with emergency procedures, (fire and first aid), before the event.

By completing the booking form, you are confirming that you have the relevant public and employee liability insurance, stand insurance, your electrical equipment is PAT tested and you have carried out the appropriate risk assessments.

It is your responsibility to ensure that these are kept up to date. You are responsible for your own safety while you are attending an event.

If you have any concerns during the event, please notify a member of CABE staff in attendance.



No nails, screws or other fixtures may be driven into any part of the Exhibition area, including floors, nor may any part of the building be damaged or disfigured in any way. Should any damage occur to the building fabric, the Exhibitor responsible shall be liable for any reparation charges incurred.



CABE Conferences & Exhibition are promoted on the Website, on regional flyers, social media and via e-newsletters. Delegate invitations are sent out via email. The Technical Press are also alerted to these important events in the construction industry calendar. 

We may use photographs taken at Events in publicity and marketing materials, including use on our Website as well as being shared and stored on third-party platforms. Your attendance at an Event may mean that you are featured in such photographs and you are deemed not to object to the taking of such photographs as detailed above. If you do not wish to be included in any photograph, please notify the photographer at the relevant Event prior to the photographs being taken.



CABE will take every reasonable precaution in the provision of day and night security, but cannot be held responsible for any loss or damage to Exhibitors’ property.

Exhibitors are warned not to leave their stands unattended at any time when the hall is open, whether during the build-up, open or breakdown periods. In the event of loss or damage, the Organisers should be informed immediately.


Stand Space

Space only will be provided to the Exhibitor who shall provide, erect and dismantle his own display boards and Exhibition material. One 13Amp electric socket outlet per site will be provided by the Organisers. Exhibitors shall provide their own 13Amp fused ganged socket outlet and extension lead should further electrical supply be needed. 



Exhibitors should note that it is contrary to the Local Authority fire regulations to store packing materials of any nature within the Exhibition areas. Exhibitors must make their own arrangements for the removal and storage of such materials. 



Set up and removal schedules for each event can be found on the respective web page for each event.



Cancellations must be received in writing by email to the Training and Events Manager at You will be invoiced as follows for the cost of the exhibition space, depending on when the cancellation notification is received.

  • Between 12 and 8 weeks before the date of the exhibition – 25% of the total cost is due
  • Between 8 and 4 weeks before the date of the exhibition – 50% of the total cost is due
  • Between 4 and 2 weeks before the date of the exhibition – 75% of the total cost is due
  • Less than 2 weeks before the date of the exhibition – 100% of the total cost is due

 All bookings received within 2 weeks of the date of the conference will be subject to the cancellation terms and conditions with immediate effect and any monies due will need to be paid by credit/debit card or BACS transfer at the time of booking.


Related Pages


Page last updated  23 April 2020 V. 1.5